Stay in Control and Maximize Content Governance with HiSoftware Compliance Sheriff® for SharePoint

The best thing about SharePoint is that you can put any content into it. The worst thing about SharePoint is that you can put any content into it. But for most organizations, Microsoft SharePoint compliance is crucial. And while organizations that use SharePoint are taking advantage of the Internet in a powerful way, they are potentially putting themselves at risk through uncontrolled content creation and posting by participating employees.

Whether malicious or not, confidential information, personally identifiable information (PII) like credit cards and social security numbers, obscene or offensive language, and key company financial data or other material that violates regulatory or organizational standards can find its way into the hands of everyone on the system ‒ unless a governance solution like Compliance Sheriff is in place.

Compliance Sheriff helps mitigate risk and unwanted exposure so SharePoint can be used to its fullest advantage without causing compliance officers, marketing directors, HR managers, and top company executives sleepless nights.

With the HiSoftware solution for automated SharePoint compliance management, corporate guidelines and policies, as well as regulatory agency governance requirements, are seamlessly incorporated across the entire online presence of the organization – websites, blogs, wikis, email programs, social media, document libraries – to instantly flag violations so problematic content never makes it to a live site and corrections can be made immediately.

Compliance officers, department heads and system administrators can define and add new internal policies and then conduct custom SharePoint compliance testing within the program at any time – without further programming or implementation.

Is Your SharePoint Content Putting You at Risk?

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Benefits of HiSoftware Compliance Sheriff for SharePoint Compliance:

• Is fully integrated to allow automatic SharePoint compliance testing throughout the content life-cycle, from development though the entire workflow process
• Addresses SharePoint privacy, accessibility, site quality, branding, profanity and search engine optimization (SEO) and other SharePoint governance issues
• Provides immediate, complete and concise Dashboard Reports on the compliance status of an entire site or specified sections/page. This gives you an anytime, anywhere snapshot of compliance, including pass/fail details to allow immediate remediation
• Is easily added to an organization’s installation of Microsoft SharePoint Server 2007 and 2010, including any online applications, websites or intranets
• Monitors sites for SharePoint quality issues, including broken links, spelling, changed pages, and site up/down monitoring to promote the overall health of a website
• Provides regular automatic reporting (daily, weekly, monthly, quarterly) as required
• Eliminates the need to train every user on compliance regulations by automatically checking content as it is created
• Keeps a historical record of every report for auditing/reporting purposes

The HiSoftware Difference in Microsoft SharePoint Compliance

The SharePoint Governance Solution

The HiSoftware Compliance Sheriff for SharePoint Enterprise Platform gives organizations an easy, cost-effective way to successfully develop and maintain best-of-breed Websites that promote and enforce the highest standards in SharePoint Governance. Compliance Sheriff is a scalable solution that provides standards-based compliance for risk factors including Privacy, Accessibility, Social Media/Collaboration, Brand Consistency, Site Quality and Operational Security.

Privacy
Children’s Online Privacy Act (COPPA), Gramm-Leach Bliley Act (GLBA), Health Insurance Portability and Accountability Act (HIPAA), California SB1386 and AB 1950, Safe Harbor - EU, Section 208 - US, Privacy Act - US, UK Data Protection Act, Personal Information Protection and Electronic Documents Act - Canada (PIPEDA), EU Data Protection Directive1995/46, and EU Privacy and Electronic Communications Directive 2002/58.

Accessibility
Section 508, WCAG 1.0 and WCAG 2.0, Common Look and Feel (CLF), XML Accessibility Guidelines (XAG), Any standard derived from WCAG or Section 508, and Custom accessibility standards.

The optional Accessibility Foundation Module (AFM) provides users with a set of tools to create an accessible platform/framework for a SharePoint portal or intranet site. AFM is integrated into the Compliance Sheriff offering to provide a more complete and easy-to-deploy method of addressing SharePoint framework accessibility. The most significant advantage of AFM is the enterprise-friendly installation method that allows a SharePoint Server Administrator to easily apply a master configuration to multiple SharePoint Applications.

Social Media / Collaboration
Monitor inappropriate content, obscene language and posting of confidential information or personally identifiable information (PII) within a social or collaborative environment like MySites, TeamSites, Blogs, Wikis and other social media tools. Leverages HR acceptable use policies to mitigate risk, protect the organization from potential harmful exposure, educate employees and improve behavior.

Brand Consistency & Site Quality
Logo consistency and integrity, Correct Legal Name Usage, Link Validation with Links Analysis reports/view; Site Inventory; Search Engine Optimization (SEO); Discoverability; Web Analytics Tag Quality Report; Spell check using both primary and user/custom dictionaries; Monitor site up/down status; and Monitor changed and modified pages.

Operational Security
Validate for compliance with OPSEC Standards and Guidelines; Identify problem or exposed security areas; Integrate Operational Security testing into your quality assurance and content delivery processes; Measure and manage risk and compliance across the organization; Keep a historical view of your website analysis; Allocate resources appropriately; and Track site progress.

The HiSoftware Difference in Microsoft SharePoint Compliance

Learn more about the HiSoftware Compliance Sheriff for SharePoint:

Start your SharePoint Compliance initiative today. Contact a HiSoftware solutions expert to discuss your compliance needs.

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